Introduction to Microsoft Outlook
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Introduction to Outlook for Windows
Outlook is an information management program that coordinates email messages, calendars, contacts, and tasks. It allows users to create and view information using a consistent interface. Outlook is designed to stand alone on a personal computer or work over the Exchange network as a client program. Since we are connected to a network at KU, Outlook communicates with the Exchange server to give you the ability to share information with others. This “Exchange environment” offers users sophisticated ways to collaborate such as group scheduling and public folders. All information related to your email and calendar items is stored on the Exchange server. Other items such as tasks and personal folders are stored on the hard drive of your computer.
With Outlook, you can:
•
Send and receive email.
• Maintain contact information about people and departments.
• Keep a calendar of your appointments, events, and meetings.
• Have a to-do list.
• Maintain a journal of your activities.
• Save miscellaneous notes.
• Directly access Web pages.
• Access public folders on the Exchange server.
• Maintain contact information about people and departments.
• Keep a calendar of your appointments, events, and meetings.
• Have a to-do list.
• Maintain a journal of your activities.
• Save miscellaneous notes.
• Directly access Web pages.
• Access public folders on the Exchange server.
Outlook 2000 is different than Outlook Express, which is part of Internet Explorer, the popular Internet browser. Outlook Express is limited to email and news such as sending and receiving internet email, maintaining an address book, and communicating with Internet newsgroups. Outlook Express is much simpler to set up and use if you only need to read e-mail and news. Outlook, however, has more advanced features such as calendaring, tasks, and public folders.
With Outlook Web Access, another way to access the KU Exchange server, you can use any Web browser to gain secure access to your Exchange account. KU’s Outlook Web Access site is http://www.mail.ukans.edu. The Web client looks similar to your desktop client, with the exception of the Web browser toolbars at the tope and bottom of the window. On the left are the Outlook Bar icons, just as in the desktop program; and along the top is the toolbar for the Outlook Web client.
Other client email programs can access email messages stored on the KU Exchange server, such as Outlook Express and Eudora. Using these client email programs only gives you access to your mail on the Exchange server, nothing else.